{"product_id":"daycare-childcare-bookkeeping-spreadsheet","title":"Childcare and Daycare Bookkeeping Spreadsheet","description":"\u003cp\u003eThis daycare bookkeeping spreadsheet is for nurseries, childminders and small childcare settings that want to see where the money comes from and where it goes. It splits fees from families and funded hours into separate lines, so the late money and the on-time money never blur together.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003ePlease read:\u003c\/strong\u003e This is a tracker tool only, not financial, tax, legal, medical or any other professional advice or advisory service. It records and calculates what you enter; you are solely responsible for checking all figures, rates, dates and results and for every decision you make. By purchasing, downloading or using it, you accept these terms (your statutory consumer rights are not affected).\u003c\/p\u003e\u003ch2\u003eIncome and costs named for a childcare business\u003c\/h2\u003e\u003cp\u003eInstead of the shop-style accounts most ledgers start with, this one is set up with the lines a childcare business really uses.\u003c\/p\u003e\u003cul\u003e\n\u003cli\u003e\n\u003cstrong\u003eIncome lines:\u003c\/strong\u003e Full-time places, Part-time places, Funded hours and Wraparound care\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eExpense lines:\u003c\/strong\u003e Staff wages, Food and catering, Rent and utilities, and Toys and resources, and more\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eMileage reasons:\u003c\/strong\u003e outing, supplier, training and bank, picked from a drop-down\u003c\/li\u003e\n\u003c\/ul\u003e\u003cp\u003eFunded hours often arrive late from the council while childcare fees from parents arrive on the first of the month. When the two sit on separate lines, you can plan the staff wages bill around the money you can count on.\u003c\/p\u003e\u003ch2\u003eTwelve connected tabs\u003c\/h2\u003e\u003cp\u003eStart Here, Setup, Clients, Invoices, Income, Expenses, Mileage, Monthly, Quarterly, Profit and Loss, Balances and Dashboard.\u003c\/p\u003e\u003cul\u003e\n\u003cli\u003e500 income rows and 500 expense rows\u003c\/li\u003e\n\u003cli\u003eInvoices tracked as raised, sent, paid and overdue\u003c\/li\u003e\n\u003cli\u003eMonthly and quarterly totals, which is how tax gets filed\u003c\/li\u003e\n\u003cli\u003eA profit and loss drawn from the same two lists\u003c\/li\u003e\n\u003cli\u003e10 client records showing what each family has been worth\u003c\/li\u003e\n\u003cli\u003eAccount balances, so the file knows what the business holds\u003c\/li\u003e\n\u003cli\u003eA dashboard that reads all of it\u003c\/li\u003e\n\u003c\/ul\u003e\u003ch2\u003eA worked year and a blank copy\u003c\/h2\u003e\u003cp\u003eThe filled copy shows a full year for a busy setting: 300 income entries and 442 expense entries at a 14.6% margin. The blank copy is ready for your own families and costs. The Start Here tab walks you through setup in a few minutes.\u003c\/p\u003e\u003cp\u003eThis is a bookkeeping spreadsheet, not an accountant. Tax rates and what you can claim are yours to set and yours to check.\u003c\/p\u003e\u003ch2\u003eWorks with\u003c\/h2\u003e\u003cul\u003e\n\u003cli\u003eMicrosoft Excel 2016, 2019, 2021 and Microsoft 365, on Windows and Mac, and LibreOffice\u003c\/li\u003e\n\u003cli\u003eGoogle Sheets with a free Google account. The Google Sheets version is a real workbook you take a copy of, not a PDF with a link in it.\u003c\/li\u003e\n\u003cli\u003eNo dynamic arrays, no macros, no add-ins and no subscription\u003c\/li\u003e\n\u003c\/ul\u003e\u003ch2\u003eWhat you download\u003c\/h2\u003e\u003cul\u003e\n\u003cli\u003eTwo Excel workbooks: the filled example and a blank one\u003c\/li\u003e\n\u003cli\u003eThe instruction guide, which has one-click links to the Google Sheets versions (filled and blank)\u003c\/li\u003e\n\u003cli\u003eThe terms of use as a PDF\u003c\/li\u003e\n\u003c\/ul\u003e\u003cp\u003eThe download is available the moment payment clears. Use the files for personal and business use on your own devices, and please do not share or resell them. Questions? Reach us through our contact page.\u003c\/p\u003e\u003ch2\u003eFrequently asked questions\u003c\/h2\u003e\u003ch3\u003eDoes it work in Excel and Google Sheets?\u003c\/h3\u003e\u003cp\u003eYes. You get Excel workbooks for Excel 2016 or later on Windows and Mac, and the instruction guide has one-click links to copy the Google Sheets versions with a free Google account.\u003c\/p\u003e\u003ch3\u003eCan I keep funded hours separate from parent fees?\u003c\/h3\u003e\u003cp\u003eYes. Full-time places, Part-time places, Funded hours and Wraparound care are separate income lines, so each shows in the monthly, quarterly and profit and loss totals.\u003c\/p\u003e\u003ch3\u003eCan I track invoices to families?\u003c\/h3\u003e\u003cp\u003eYes. The Invoices tab shows each invoice as raised, sent, paid or overdue, and the Clients tab holds 10 client records.\u003c\/p\u003e\u003ch3\u003eDoes it run payroll?\u003c\/h3\u003e\u003cp\u003eNo. Staff wages are an expense line you record, but the file does not calculate payroll or tax. Tax rates and claims are yours to set and check.\u003c\/p\u003e\u003ch3\u003eHow many entries can I log?\u003c\/h3\u003e\u003cp\u003e500 income rows and 500 expense rows.\u003c\/p\u003e","brand":"OPXVIA","offers":[{"title":"Default Title","offer_id":67597869088862,"sku":"OPX-153","price":32.0,"currency_code":"CAD","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0769\/2094\/6782\/files\/daycare-childcare-bookkeeping-spreadsheet-01.jpg?v=1790832800","url":"https:\/\/opxviashop.com\/products\/daycare-childcare-bookkeeping-spreadsheet","provider":"OPXVIA","version":"1.0","type":"link"}