{"product_id":"virtual-assistant-bookkeeping","title":"Virtual Assistant Bookkeeping Spreadsheet","description":"\u003cp\u003eThis virtual assistant bookkeeping spreadsheet handles retainers, hourly work and projects without three separate spreadsheets. It is for VAs juggling retainers, hourly tasks and set-up projects across several clients who want one clear set of books.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003ePlease read:\u003c\/strong\u003e This is a tracker tool only, not financial, tax, legal, medical or any other professional advice or advisory service. It records and calculates what you enter; you are solely responsible for checking all figures, rates, dates and results and for every decision you make. By purchasing, downloading or using it, you accept these terms (your statutory consumer rights are not affected).\u003c\/p\u003e\u003ch2\u003eRetainer, hourly and project income, kept apart\u003c\/h2\u003e\u003cp\u003eRetainer, hourly and project income are separate categories, so you can see which kind of work actually pays. For a VA business, or any freelancer selling time in more than one way, that answer is the start of better pricing.\u003c\/p\u003e\u003ch2\u003eOne ledger, every report\u003c\/h2\u003e\u003cp\u003eYou enter money in on one tab and money out on another, pick a tax rate for each line, and everything else reads those two. The monthly view, the quarterly view, the profit and loss statement, the sales tax worksheet and the dashboard all recalculate. Nothing is typed twice, and no number on a report can disagree with the ledger it came from. Your client tracker and invoice tracker are read from the same ledger, and the profit and loss shows each income type's share.\u003c\/p\u003e\u003ch2\u003eSixteen connected tabs\u003c\/h2\u003e\u003cp\u003eTwo registers do the work, and every other tab reports on them.\u003c\/p\u003e\u003cul\u003e\n\u003cli\u003e\n\u003cstrong\u003eIncome:\u003c\/strong\u003e 500 rows, with the tax split out on every line\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eExpenses:\u003c\/strong\u003e 500 rows, split the same way\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eSetup:\u003c\/strong\u003e your categories, your tax rates and your set-aside percentage\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eMonthly, Quarterly and Profit and Loss:\u003c\/strong\u003e all calculated\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eSales Tax:\u003c\/strong\u003e collected against paid, by rate and by quarter\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eEstimated Tax:\u003c\/strong\u003e four quarterly set-asides at your own rate\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eCustom Range:\u003c\/strong\u003e pick any two dates and everything follows\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eComparison:\u003c\/strong\u003e this year against last, month by month\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eBalances:\u003c\/strong\u003e what each account took in and paid out\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eDashboard:\u003c\/strong\u003e six live figures and the four quarters\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eStart Here:\u003c\/strong\u003e walks you through setup in a few minutes\u003c\/li\u003e\n\u003c\/ul\u003e\u003ch2\u003eTwo years of demo data\u003c\/h2\u003e\u003cp\u003eThe filled copy holds two full years of demo data, so the comparison view has something real to compare. Click through a full VA year before you enter your own clients.\u003c\/p\u003e\u003ch2\u003eWorks with\u003c\/h2\u003e\u003cul\u003e\n\u003cli\u003eMicrosoft Excel 2016, 2019, 2021 and Microsoft 365, on Windows and Mac, and LibreOffice. No Microsoft 365 subscription needed, and no Google account needed for the Excel files.\u003c\/li\u003e\n\u003cli\u003eGoogle Sheets with a free Google account. You get real spreadsheet files, not a PDF with a link in it.\u003c\/li\u003e\n\u003cli\u003eNo add-ins, no macros, no subscription and no bank connection\u003c\/li\u003e\n\u003c\/ul\u003e\u003ch2\u003eWhat you download\u003c\/h2\u003e\u003cul\u003e\n\u003cli\u003eThe Excel workbook, filled with a worked example\u003c\/li\u003e\n\u003cli\u003eThe same workbook, blank and ready for your own numbers\u003c\/li\u003e\n\u003cli\u003eThe instruction guide, with one-click links to the Google Sheets versions (filled and blank)\u003c\/li\u003e\n\u003cli\u003eThe terms of use as a PDF\u003c\/li\u003e\n\u003c\/ul\u003e\u003cp\u003eYour files are ready as soon as payment clears. The template is for use in your own business; please do not share or resell the files. Questions before or after you buy? Use our contact page and we will help.\u003c\/p\u003e\u003ch2\u003eFrequently asked questions\u003c\/h2\u003e\u003ch3\u003eDoes it work in Excel and Google Sheets?\u003c\/h3\u003e\u003cp\u003eYes. The Excel workbook runs in Excel 2016 or later on Windows and Mac with no Google account needed, and the instruction guide holds two one-click links to the Google Sheets versions.\u003c\/p\u003e\u003ch3\u003eCan I see which type of work pays best?\u003c\/h3\u003e\u003cp\u003eYes. Retainer, hourly and project income are separate categories, and the profit and loss shows the share of each.\u003c\/p\u003e\u003ch3\u003eDoes it work for several clients?\u003c\/h3\u003e\u003cp\u003eYes. Every income line carries the client, and all reports read from the same ledger.\u003c\/p\u003e\u003ch3\u003eHow much should I put aside for tax?\u003c\/h3\u003e\u003cp\u003eThe Estimated Tax tab turns your profit into four quarterly set-asides at the percentage you choose. It is a bookkeeping tool, not tax or accounting advice.\u003c\/p\u003e\u003ch3\u003eDoes it handle sales tax or VAT on my invoices?\u003c\/h3\u003e\u003cp\u003ePick a tax rate on each line and the tax is split out, then netted against tax paid by rate and by quarter.\u003c\/p\u003e","brand":"OPXVIA","offers":[{"title":"Default Title","offer_id":67597862273118,"sku":"OPX-037","price":27.0,"currency_code":"CAD","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0769\/2094\/6782\/files\/virtual-assistant-bookkeeping-01.jpg?v=1790832136","url":"https:\/\/opxviashop.com\/products\/virtual-assistant-bookkeeping","provider":"OPXVIA","version":"1.0","type":"link"}