Tutoring Business Bookkeeping Spreadsheet

About this template

This bookkeeping spreadsheet is set up for a tutor business, with one-to-one lessons, group sessions, exam courses and online lessons each on their own line. It is for private tutors and small teaching businesses who want to find out which way of teaching actually pays best once room hire and travel are counted.

Please read: This is a tracker tool only, not financial, tax, legal, medical or any other professional advice or advisory service. It records and calculates what you enter; you are solely responsible for checking all figures, rates, dates and results and for every decision you make. By purchasing, downloading or using it, you accept these terms (your statutory consumer rights are not affected).

Income and expense lines for tutors

A generic template opens on product sales and service income. This tutor bookkeeping file uses lines that describe teaching, chosen from dropdowns so the year adds up cleanly.

• Income: One-to-one lessons, Group sessions, Exam courses and Online lessons
• Expenses: Resources and materials, Software and subscriptions, Room hire, Advertising and more

One-to-one or group?

A group session at a lower rate per student can earn more than a single lesson, but few tutors ever check. Four income lines and a room hire cost are all it takes to find out, and a generic ledger has neither. Whether you teach in person or work as an online tutor, the lines work as a simple lesson tracker by type.

Mileage with your own reasons

Every trip in the mileage log gets a reason from a dropdown: pupil's home, room hire, school or resource shop. The year's total is ready when you need it.

The rest of the ledger

• Income and Expenses: 500 rows each
• Monthly and Quarterly: the totals tax is filed on
• Profit and Loss: built from the same two lists
• Clients: 10 client records with what each has been worth
• Balances and Dashboard: what the business holds, and the whole picture
• Start Here and Setup: setup in a few minutes

A bookkeeping spreadsheet, not an accountant. Tax rates and what you can claim are yours to set and yours to check.

Works with

• Microsoft Excel 2016, 2019, 2021 and Microsoft 365, on Windows and Mac, and LibreOffice
• Google Sheets with a free Google account. The Google Sheets version is a real workbook you copy, not a PDF with a link in it.
• No dynamic arrays, no macros, no add-ins and no subscription

What you download

• Two Excel files: a worked year with 330 income entries and 340 expense entries kept at a 62.2% margin, and a blank copy
• The instruction guide, which has one-click links to the Google Sheets versions
• The terms of use as a PDF

Your files are ready the moment payment clears. The spreadsheet is for personal and business use on your own devices, so please do not share or resell the files. Questions? Reach us through our contact page.

Frequently asked questions

Do I need Excel, or can I use Google Sheets?

Either. The download has Excel files for Excel 2016 or later on Windows and Mac, and the instruction guide has one-click links to copy the Google Sheets versions with a free Google account.

Can I compare group sessions with one-to-one lessons?

Yes. One-to-one lessons, Group sessions, Exam courses and Online lessons are separate income lines, and Room hire is its own expense line.

Does it work for online tutoring?

Yes. Online lessons have their own income line, alongside in-person teaching.

Is there an estimated tax tab?

No. This file has monthly and quarterly totals and a profit and loss, but no estimated tax tab. Tax rates and what you can claim are yours to check.

How many entries does it hold?

500 income rows and 500 expense rows, plus 10 client records.